Fill in our application HERE!
JOB TITLE: Administrative Assistant
POSITION TYPE: Part Time
JOB DESCRIPTION: Administrative Support
REPORT TO: Administrative Librarian
HOURS: 30 hours
BASE PAY: 17.00/hr.
JOB PURPOSE
Works under the general direction of the Administrative Librarian, performs professional administrative duties that
include office administration of the library. This position may include managing a service area.
DUTIES
The duties for this position include, but are not limited to, the following:
• Manages library operations in the absence of the Administrative Librarian including verification of payroll and
submission of bills
• Attends board meetings, takes minutes and prepares board documents
• Communicates to the board information regarding meetings, trustee training, and certification
• Suggests, plans & implements special projects with the approval of the Administrative Librarian
• Participates in strategic planning takes minutes and prepares documents
• Reviews and edits recommendations by library staff and/or revisions to library policies, procedures, or
programs; submits these to the Administrative Librarian
• Proofreads documentation, newsletters, board minutes, press releases and other written materials
• Maintains an awareness of current library issues and trends; reads professional literature
• Prepares documents for staff conferences, professional development, and staff meetings
• Updates and edits website information
• Collects, files, codes and prepares bills for review by Administrative Librarian
• Collects library information on events, programs and industry to write newsletters and library press releases
• Documents staff learning and maintains a list of staff’s professional development
• May develop the library collection (in the assigned area) to meet community needs
• Runs collection management reports and distributes these on a regular ongoing schedule
• Volunteer recruitment, coordination, and record keeping
• Provides staff morale – recognizing significant achievements, celebrations, and anniversaries
• Perform duties of Librarian II as needed
• Perform duties of Librarian I as needed
May Include:
• Training of employees and volunteers in computer system operation and library policies and procedures
• Supervision of employees and volunteers
• Serve as person in charge
SKILLS REQUIRED:
• Working knowledge of office administration, including work delegation, and scheduling
• Ability to push and pull loaded book carts
• Ability to bend, stretch and kneel
• Ability to climb on and balance on a kick stool
• Ability to follow verbal and written instructions
• Ability to communicate verbally and in writing with other library staff and the public
• Ability to work without direct supervision
• Understanding and interest in upholding the library’s policies including the Library Bill of Rights
• Ability to transport oneself to work related meetings, workshops, conferences
• Must be friendly and polite with the public and other staff
• Ability to use computer applications for record keeping word processing and communications
• Working knowledge of Microsoft Office Suite, Adobe, and general office equipment
SPECIAL WORKING CONDITIONS
• Work is performed primarily in a library environment while sitting at a desk or computer terminal, or while
standing at a counter for extended periods of time
• Physical exertion may be required to lift office supplies and library materials from overhead and from the floor
• Sufficient vision or other powers of observation are essential to permit the employee to read, sort and shelve
library materials and maintain patron and cataloging records.
• Work includes prolonged sitting, as well as moderate lifting, carrying, reaching, stooping, pulling, and pushing
activities, manual dexterity, clear speech, and visual hearing acuity
• Duties are performed indoors in an office environment
• The noise level is usually moderate
MINIMUM QUALIFICATIONS
• Equivalent to the completion of a four-year degree
• Experience in administrative support
• Experience in a public library with working knowledge of library procedures and practices
• Experience with online library automation systems
• Word processing and general computer skills
• Must be available to work evenings and weekends
• Must be willing to work with others and be cooperative with all library staff
• Must agree to library confidentiality policy and other employee policies
Fill in our application HERE!